To submit an article online, and to check the status of your submission, you need to have an account with Ceylon Journal of Otolaryngology
Don't have an account? Register Here.Start Submission
Ceylon Journal of Otolaryngology (CJO) is the official journal of the College of Otorhinolaryngologists and head and neck surgeons of Sri lanka. The journal invites reports of clinical, operative and experimental work, as well as important contributions related to ENT, and related sub disciplines including laryngology, rhinology, otology, head and neck surgery, neurotology, aesthetic surgery and oncology.
Submission of manuscripts to CJO by email will result in quicker and more efficient processing.
Electronic submission substantially reduces editorial processing, the time to review and re-review, and overall publication times.
Review process: Peer reviews are carried out with full confidentiality and the decision is communicated to authors within eight to twelve weeks, depending upon the response from the reviewer. If the manuscript is rejected, it will not be returned to the authors but copies will be retained for three months to answer any queries.
Duplicate submission: Manuscripts are considered with the understanding that they have not been published previously and are not under consideration by another journal. The author should alert the editor if the work includes subjects about which a previous report has been published.
Proofs, Reprints and Color Prints: The corresponding author of the accepted article shall be provided with the printers' proofs. Corrections on the proof should be restricted to printers' errors only and no substantial additions/deletions should be made. Reprints may be ordered from the Publishers on payment. A short text of about 150 words depicting the condition is needed.
Categories of Articles
Original Articles should report original research relevant to clinical surgery. Each manuscript should be accompanied with a structured abstract divided into aims, material and methods (which should include design, setting, subjects, methods), results and conclusion in not more than 250 words. Four to five key words to facilitate indexing should be provided along with the abstract. The text should be divided in sections of introduction, methods, results and discussion. Key messages should be provided at the end of the manuscript. The length should be 2500-3500 words with not more than 6 tables and 3 figures.
Review Articles or systematic and critical assessments of literature are also published. The length should be 2000-3000 words (excluding tables, figures, and references).
Case Reports should consist of clinical cases highlighting uncommon conditions or presentations. Single case reports should provide information regarding new or unusual aspects of aetiology, diagnosis or management which adds to the existing knowledge. The text should be up to 1000 words and divided into sections - abstract (50 words), introduction, case report and discussion. Number of tables/figures (black and white photographs only) should be limited to 2 and up to 10 most recent references.
Letters to the Editor commenting upon a recent article in CJO are welcome within 6 months of the article's publication. At the Editorial Boards' discretion, the letter may be sent to the authors and both letter and reply may be published together. Letters may also relate to other topics of interest and/or useful clinical observations. Letters should be up to 500 words, contain not more than one Figure/Table and 5 most recent references. The text need not be divided into sections.
Preparing the Manuscript Manuscript requirements should be in accordance with "Uniform Requirements for Manuscripts Submitted to Biomedical Journals" (International Committee of Medical Journal Editors. Uniform Requirements for Manuscripts Submitted to Biomedical Journals. Ann Intern Med 1997; 126: 36-47.).
The title page should contain
Authorship: All persons designated as authors should qualify for the authorship based on substantial contributions to i) concept and design, or acquisition of data, or analysis and interpretation of data; ii) drafting the article or revising it critically for important intellectual content; and iii) final approval of the version to be published. All persons who contributed to the work but do not satisfy all the conditions for authorship should be named in the acknowledgements. The corresponding author shall act as guarantor of the paper and he/she should take the responsibility for the integrity of the work as a whole, from its inception to published article.
Competing or Conflict of Interest: If competing interest exists, the author(s) must disclose them while submitting the manuscript. Competing interest could include financial relationships with industry, personal relationships, academic competition, intellectual passion, a fee for speaking, fee for organizing educational activities, funds for research, funds for a member of the staff or consultation fees from an organization that may in any way gain or lose financially from the results of the study, review, editorial or letter.
Abstract and Key words: The second page should carry the abstract and below the abstract, authors should provide 3-5 key words for indexing; use terms from the Medical Subject Headings (MESH) list of Index Medicus.
The basic structure of the paper should include:
Introduction. The introduction must clearly state the background which resulted in the study and the questions which the authors have tried to answer. A brief review of the relevant literature may be necessary. Cite only those references that are essential to justify the proposed study.
Material and Methods. The methods section should describe the design of the study (e.g. method of randomization), how it was carried out (e.g. inclusion/exclusion criteria, ethical considerations, accurate details of materials used, exact drug dosage and form of treatment etc.) and data analysis (e.g. statistical analysis etc.). For standard procedures, appropriate references are sufficient, but if standard methods are modified these should be clearly brought out; provide complete details of any new methods or apparatus used (manufacturer's name and address in parentheses).
Results. This section should include only relevant and representative data. Major findings should be presented clearly and concisely. Text, tables, and illustrations should be used to complement each other avoiding unnecessary repetition. The tables should be cited in the text but typed on separate sheets. Negative results should also be mentioned.
Discussion. Discussion should be approximately one third of the total length of the manuscript and include a summary of the major findings, comparison with similar studies, limitations of methods and implications of these findings in future research. Conclusions should be linked to the goals of the study. Unqualified statements and conclusions not completely supported by the data should be avoided.
Key Messages. The key messages should be self explanatory, not contain any abbreviation, and should be relevant to the manuscript.
References. References should be numbered using Arabic numerals in box parentheses e.g.  in the order of appearance in the text, tables, and legends. The style should be in accordance with Uniform Requirements (the Vancouver style). Avoid the use of abstracts, unpublished observations and personal communications as references. References to papers accepted but not yet published should be designated as "in press". For details please refer to ICMJE Guidelines (http://www.icmje.org or http://www.nlm.nih.gov/bsd/uniform_requirements.html).
Tables. Each table should be typed on a separate sheet of paper and numbered consecutively (Roman numerals) in the order of citation in the text. A brief but self-explanatory title for each table should be provided. Footnotes should be used for all abbreviations and symbols that are used in each table.
Figures and Illustrations. All figures and illustrations should be of good quality and sent as sharp, glossy, black-and-white photographs. Publication of color illustrations will have to be paid for by the authors. Letters, numbers, and symbols in photographs should be clearly marked. Each figure should have a label pasted on its back indicating the number, author's name, and an arrow to mark the top of the figure. If photographs of human subjects are used, the identity should be appropriately concealed. Figures should be numbered consecutively (Arabic numerals) according to the order of citation. These should be of high quality, 127x173mm (5x7in) but no larger than 203x254mm (8x10in), clearly identify the condition and should add to the existing knowledge.
Legends for Illustrations. The legends for illustrations should be typed out on a separate sheet using double-spacing, with Arabic numerals corresponding to the illustrations. Symbols, arrows, numbers, or letters used to identify parts of the illustrations should be identified and explained clearly in the legend. The internal scale and method of staining in photomicrographs should be clearly mentioned.
Units of Measurement. Measurements of length, height, weight, and volume should be reported in metric units, i.e. meter(m), gram(g), or litre(L) or their decimal multiples. Millilitre or decilitre should be expressed as mL or dL and not ml/dl. Temperatures should be given in degrees Celsius. Blood pressures should be given in millimetres of mercury (mm Hg). All haematological and clinical chemistry measurements should be reported in the conventional system or in terms of the International System of Units (SI) Abbreviations and Symbols should be avoided in the title and abstract. Only standard abbreviations should be used. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement. Year, month, day, hour, minute and second should be abbreviated as yr, mo, d, h, min, and s respectively.
Copyright The copyright of all accepted and published manuscripts will be with CJO and these can not be reproduced or published elsewhere, in whole or part, without the written permission from the Editor-in-Chief.
Authorship Criteria & Responsibility and Copyright Transfer Form
Manuscript no. CJO /____/____
I/We certify that the manuscript has neither been published nor is being considered for publication elsewhere. I/We certify that all authors have made substantial contributions to the work reported in this manuscript and have seen and approved the submitted manuscript. If the manuscript is accepted for publication, the undersigned author(s) transfer(s), assign(s), or otherwise convey(s) all copyright ownership, including any and all rights incidental thereto, exclusively to Ceylon Journal of Otolaryngology.
Authors' names, signatures in order of appearance in the manuscript & date 1.
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
© The College of Otorhinolaryngologists and Head and Neck Surgeons of Sri Lanka
Copyright The copyright of all accepted and published manuscripts will be with Ceylon Journal of Otolaryngology and these can not be reproduced or published elsewhere, in whole or part, without the written permission from the Editor-in-Chief.